Paper Submission Instructions
Complete technical papers are due by 5 p.m. on the first full day of the conference, June10, 2014, in the Publications Room.
Please bring the following:
- An electronic version on a CD, DVD or flash drive
- One print-ready hard copy
- Three additional hard copies for use by the reviewers
- A completed and signed Copyright Release Form (.pdf)
All papers will be peer reviewed for format and technical content prior to selection for publication in the Cryocoolers 18 conference proceedings. Strict adherence to the established format is required for consideration.
Paper Preparation Instructions
Links to the detailed formatting instructions as well as templates for both Letter and A4 formats are provided below:
- Typing format instructions (.pdf)
- Letter Format Typing Template (.doc)
- A4 Format Typing Template (.doc)
- Copyright Release Form (.pdf)
Oral Presentation Preparation Instructions
All oral presentations are required to be submitted as pdf files in order to be compatible with the software available with the projector. Microsoft power point (ppt) files will also be accepted but run the risk of incompatibility (fonts, etc.) with the available projection software. The files names should begin with the session and paper number in the following format: (session)- (paper number) -ICC18. For example, TO2-05-ICC18 (your optional name)
Oral Presentation Submission Instructions
Oral presentations should be submitted in the publications room at least one day prior to presentation so that they can be checked and prepared for projection. The files can be provided on a USB stick or a CD or a DVD.
INSTRUCTIONS FOR ORAL PRESENTERS
Each oral presenter is permitted 15 minutes. You should arrange your talk so that your presentation lasts 12-13 minutes, with 2-3 minutes available for questions. You are expected to notify the session chair of your presence 10 minutes before the start of the session so that he/she knows that you are present. There will be no rearrangement of papers within an oral session to accommodate absences or cancellations. The time that you have been assigned within the oral session is fixed. Please inform your session chair if you must withdraw your paper from the program on site at the conference.
All oral presenters are required to submit an electronic version of their presentation by 5:00 pm of the day prior to their presentation. All oral presentations are required to be submitted as pdf files in order to be compatible with the software available with the projector. Microsoft power point (ppt) files will also be accepted but run the risk of incompatibility (fonts, etc.) with the available projection software. They should be turned in to the Publication Room at the conference It is strongly recommended that presenters save their Power Point presentations with True Type fonts attached. Acceptable media include CD and USB flash drive. All presentations will be scanned for any viruses and subsequently loaded on an appropriate computer for the following day’s presentations. All sessions will be equipped with an LCD projector, a computer, and a screen. Presenters are not allowed to use their own personal laptops. The laptops are not equipped to accommodate audio sound.
Mac computers will NOT be available in any of the sessions. Authors using a Mac platform will need to ensure that their files operate compatibly in the PC environment.
Authors are strongly encouraged to bring to their session an additional electronic copy for added security against unanticipated software/hardware anomalies.
If a presenter has failed to submit his/her presentation by 5:00 pm of the day prior to their presentation, they may be required to present their paper without accompanying vugraphs.