Slides and Video Preparation Instructions

Slide and Video Preparation Overview

For the ICC21 Virtual Conference, all ICC21Papers submitted to the Call for Papers will be presented as PowerPoint-type Slides and/or a YouTube-style video of the slides with a recorded audio track describing the slides.  Videos should have a maximum length of 15 minutes and file size less than 200MB.  Note: There will be no real-time presentations by authors of Submitted Papers. All presentations (Slides and Videos) will be available on the ICC website for viewing by paid attendees both during the conference and after the conference until January 31, 2021.   We strongly encourage authors to submit BOTH a PDF/PowerPoint Slide package AND a short 15 minute recorded YouTube-style video of your presentation.

Slide Presentation Digital File Format

The basis of your presentation will be a slide package in either PDF or PowerPoint (*.ppt or *.pptx) format.  PDF is preferred to avoid any font related issues.  Each package should begin with a title slide reflecting the paper's title, authors, and affiliations, and the package should end with a summary slide(s) of key results/conclusions.  The slide package should contain a maximum of 20-30 slides.

Video Presentation Digital File Format

To allow authors to "present and explain your paper" we encourage all authors to also submit a recorded YouTube-style video (maximum length of 15 minutes) of your slides accompanied with a verbal narration.   For maximum compatibility, we recommend that video files be saved in MP4 format.  Maximum file size shall be restricted to < 200MB.  This will require a high compression (which is available with slides) as opposed to a GoPro-type action video (which can be >3 GB for a 15-minute MP4 video).

Presentation Digital File Submission Date and Naming

Authors are required to upload electronic versions of their presentation on the Author Upload Site between November 1 and November 30, 2020.  Early submission is highly encouraged to allow early proofing of your successful uploads and linking to the conference website.

Your submitted files should be named with your paper number and name in the following format: 

  • For Slides:            SLD_Paper number_Author last name. filetype
  • For Videos:           VID_Paper number_Author last name. filetype

For example:           SLD_5.1_Ross.PDF     &      VID_5.1_Ross.MP4

Candidate Video Recording Software

Various software are available for recording a "slides with audio track" type presentation.  An example is described below:

NCH "Debut"

NCH's "Debut" software performs video screen capture with simultaneous audio recording in an inexpensive software package (Click for Debut Overview slides).  This software requires that you first prepare your slide presentation via PowerPoint or other presentation software; then you manually playback the slides on your computer while Debut captures the slide images and your running commentary. The video is captured with mouse movements, so the mouse can be used to point to key features on your slides during the presentation.  Audio is captured via your webcam or computer microphone. The following example presentation was prepared using Debut: Click for Debut Example Video Presentation.  This 15-minute example is a ~50MB MP4 file.

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